Job Title: TV Department Assistant

Department: Television – Scripted & Unscripted

Reports To: SVP, Scripted Television & SVP, Unscripted Television

Location: Los Angeles

MACRO is a leading authoritative media brand representing the voice and perspective of persons of color. We create and finance film, television, digital content, technologies, and brands driven by POC that encompass universal themes to which all people can connect and relate.

The TV Department Assistant will keep two high-profile executives on track while orchestrating the flow of projects, people, and information throughout the department. From rolling calls and calendar coordination to logging pitches and tracking production, you’ll ensure nothing falls through the cracks.

The ideal candidate is detail-oriented, able to anticipate needs before they surface, communicate with warmth and clarity, and thrive in a fast-moving, team-oriented culture.

Responsibilities

• Manage heavy volume of scheduling across two senior level executives, including pitch meetings (incoming and outgoing), generals and project-specific meetings with talent.
• Roll calls: maintain and manage daily call sheets, patch talent/agents, take clear notes, distribute action items.
• Prepare meeting decks, one-sheets, and end-of-day status reports; maintain digital and physical filing systems.
• Log, track, and route incoming pitches, scripts, and sizzles; maintain submission and coverage grids.
• Draft and update talent, writer, and director lists; compile competitive research decks.
• Update multiple status trackers from development through delivery.
• Draft deal-request memos, talent grids, and submission letters to agents/managers.
• Maintain OWA and ODA lists and circulate to covering agents (scripted-only)
• Build and circulate weekly “traffic reports” summarizing project status, rights windows, and critical next steps.
• Maintain and update department Dropbox.
• Serve as the first point of contact for external partners (agencies, studios, financiers, guilds, vendors) and internal cross-functional teams (Accounting, Brand, etc.).
• Prepare expense reports promptly.
• Track and initiate follow-up across project action steps.

Qualifications

• 1.5-2 years of administrative experience in television (studio, network, agency, or production company) with dual-desk experience and a desire to work in a cross-functional environment.
• Industry knowledge across the scripted and unscripted landscape.
• Ability to create and manage internal systems for a high-volume department
• Working knowledge of industry tools: Outlook & Google Workspace, Airtable, Excel, Final Draft, and databases such as Studio System.
• Exceptional written and verbal communication skills with impeccable attention to detail
• Proven ability to handle confidential information with professionalism and discretion
• Grace under pressure; able to pivot quickly, prioritize competing deadlines, while remaining upbeat and enthusiastic
• Self-starter and proactive in looking ahead
• Genuine passion for scripted and unscripted television and a hunger to learn the business inside and out

Preferred Extras

• Bachelor’s degree in Film/Media, Communications, or related field.
• Basic graphic design/deck making skills.
• Experience supporting high-level executives.
• Script coverage experience.

Work Environment & Physical Requirements

This role routinely uses standard office equipment. Position may require occasional lifting (up to 20 lbs) when organizing production binders or festival materials and occasional evening/weekend availability during active production or festival periods.

Compensation & Benefits

Salary range: $23-$24/hr. plus overtime. Comprehensive benefits package—including medical, dental, vision, 401(k) with match, generous PTO, and company-wide film screenings.

Equal Opportunity Statement

We are an equal-opportunity employer committed to a diverse and inclusive work environment. All qualified applicants will receive consideration without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, or veteran status.

Job Type: Full-time

Pay: $23.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

People with a criminal record are encouraged to apply

Experience:

• dual desk: 1 year (Preferred)
• studio, network, agency, or production company: 1 year (Required)