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MaC Venture Capital
MaC Venture Capital

Operations Administrator



Phillipsburg, NJ, USA
Posted on Thursday, November 9, 2023

The opportunity

We are seeking a highly organized and proactive individual to join our team as a Building Administrator for our fulfillment warehouse. As the Building Administrator, you will play a vital role in supporting the Building General Manager in managing day-to-day operations, ensuring a smooth and efficient functioning of the facility. You will oversee various administrative tasks, maintain records, and assist with coordinating activities within the warehouse. If you have strong organizational skills, excellent attention to detail, and thrive in a fast-paced environment, we encourage you to apply.

This is an onsite position in Phillipsburg, New Jersey.

You will

  • Assist the Building General Manager in overseeing and coordinating the daily operations of the fulfillment warehouse.
  • Maintain accurate and up-to-date records, including inventory lists, equipment maintenance logs, and employee attendance records.
  • Collaborate with the Building General Manager to develop and implement efficient processes and procedures to enhance productivity and streamline operations.
  • Manage the office administration functions, including answering phone calls, responding to emails, and handling general inquiries.
  • Coordinate and schedule meetings, appointments, and events for the Building General Manager and other team members as required.
  • Assist in preparing reports, presentations, and other documents as requested.
  • Monitor and maintain office supplies, ensuring their availability at all times.
  • Support the onboarding process for new hires, including completing paperwork, coordinating training sessions, and updating employee records.
  • Coordinate with various departments and external vendors to facilitate repairs, maintenance, and other building-related tasks.
  • Ensure compliance with safety regulations and maintain a safe working environment.
  • Assist in conducting regular inspections to identify any maintenance or operational issues and coordinate their resolution.

You should have

  • High school diploma or equivalent; additional certifications or coursework in business administration or related fields are a plus.
  • Proven experience in an administrative role, preferably in a warehouse or similar environment.
  • Excellent organizational skills and the ability to prioritize tasks effectively.
  • Strong attention to detail with a focus on accuracy and completeness.
  • Proficient computer skills, including MS Office Suite and data entry.
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and collaboratively in a team-oriented environment.
  • Demonstrated problem-solving abilities and a proactive approach to addressing challenges.
  • Ability to multitask and adapt to changing priorities in a fast-paced environment.
  • Knowledge of safety regulations and procedures is desirable

About Flexport

At Flexport, we believe global trade can move the human race forward. That’s why it’s our mission to make it easy and accessible for everyone. We’re shaping the future of a $8.6T industry with solutions powered by innovative technology and exceptional people. Today, companies of all sizes—from emerging brands to Fortune 500s—use Flexport technology to move more than $19B of merchandise across 112 countries a year.

The recent global supply chain crisis has put Flexport center stage as we continue to play a pivotal role in how goods move around the world. At a valuation of $8 billion, we’re experiencing record growth and are proud to have the support of the best investors in the game who believe in our mission, solutions and people. Ready to tackle global challenges that impact business, society, and the environment? Come join us.

Worried about not having any logistics experience?

Don’t be! Our mission is to make global trade easy for everyone. That’s why it’s important to bring people from diverse backgrounds and experiences together with our industry veterans to help move the global logistics industry forward.

We know this industry is complex. That’s why we invest in education starting day one with Flexport Academy, a one week intensive onboarding program designed specifically to set every new Flexport employee up for success.

At Flexport, our ability to fulfill our mission of making global trade easy for everyone relies on having a diverse, dedicated and engaged workforce. That is why Flexport is committed to creating and nurturing an environment where anyone can be their authentic self. All qualified applicants will receive consideration for employment regardless of race, color, religion, sex, national origin, age, physical and mental disability, health status, marital and family status, sexual orientation, gender identity and expression, military and veteran status, and any other characteristic protected by applicable law.