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MaC Venture Capital
MaC Venture Capital

Office Manager



Hoofddorp, Netherlands
Posted on Tuesday, March 12, 2024

Company Introduction:

Airspace is a tech-enabled freight forwarder that’s redefining how the world’s most critical packages are delivered. Headquartered in Carlsbad, California, Airspace has employees who are based around the world. Our European headquarters is in Amsterdam, The Netherlands.

As a recognized leader in AI and machine learning, our team leverages data and patented technology to coordinate logistics across a global network of drivers and airlines. Our goal is to deliver those packages that are truly mission-critical in a way that is faster, more transparent, more secure, and more accountable than ever before. The items we deliver range from organs for transplant, to parts for critical machinery including grounded aircraft and highly sensitive components such as semiconductors.

Airspace has been rated one of America’s best Startup Employers, listed as one of CNBC’s Disruptor 50 companies, and featured as an Innovation and Disruption leader by CBS News. Airspace has the support of leading investors such as Telstra Ventures, HarbourVest Partners, Defy Partners, DBL Partners, and Scale Ventures. To date the company has raised more than $140m.

The company is growing rapidly and serving more places around the world than ever before. We are looking for passionate, motivated individuals who want to make an IMPACT every day to help us execute on our mission of reshaping the world of time-critical logistics.

🚀 Mission: Why You're Our Next Big Thing!

As the Office Manager, you will be the heart and face of Airspace Europe’s employee experience. You will embody our culture and be passionate about our employees’ safety and well-being. You are detail-oriented, but also can see the big picture and envision the future. As we grow rapidly, your role will be extremely visible and you will have the opportunity to help us to prepare for the future while making sure our European offices are running smoothly. You will apply your expertise to many different projects that require ownership, coordination, and strong communication skills to see through to completion. You are a relationship builder, a warm and welcoming presence, and thrive on making sure the offices are a place where employees feel at home.

You will be part of the People Team in Europe and report to the People Operations Specialist in Europe. You will work and collaborate closely with the People Operations Specialist, the Office Manager in the US, IT and the European employees to ensure the office atmosphere is thriving and everything is working. You will be working 12 hours per week and upon need, also over time.

You are a self-starter with a knack for technology who can excel in a fast-paced startup environment. That means working on multiple projects simultaneously, shifting gears in a moment's notice, and being able to think two steps ahead of everyone. We’re looking for that person who knows what to do next, and if there isn’t a next step, figuring out what the next step should be and doing it - all while putting our employee’s happiness first!

🎉 Your Responsibilities and Tasks:

  • Oversee daily operations across our European offices, including Hoofddorp, Stockholm, and soon Frankfurt, aiming for excellence in the workplace experience that's both globally consistent and locally relevant.
  • Plan and execute office events for employees, coordinating with the Office Manager in our US office to provide a comparable experience.
  • Upon need, assist in after hours events.
  • Ensure office security compliance, along with adherence to health and safety regulations.
  • Manage vendor and property management relationships to meet service requirements and resolve any issues promptly, covering cleaning services, food/snacks, interactions with the landlord, IT issues, and office supplies, and more.
  • Handle facilities-related tasks for onboarding new European employees.
  • Manage shipments and mail to our global locations, working alongside onsite contacts and external partners.
  • Continuously adapt and improve workplace processes with a focus on sustainability and scalability.Keep essential office supplies well-stocked for seamless daily operations.

🌟 Your Skills, Experience, and That Extra Spark:

  • At least 1 year of experience in managing vibrant offices, ideally across multiple locations in Europe.
  • Strong proficiency in either G Suite or Office 365.
  • Fluency in English and Dutch are essential.
  • Excellent communication skills, both written and verbal.
  • Outstanding time management and prioritization abilities.
  • A dynamic and energetic approach, ready to embrace new projects and ideas.
  • Sharp attention to detail coupled with solid organizational and project management capabilities.
  • Professional demeanor, capable of handling challenging situations with grace.
  • Self-motivated and proactive, with a knack for quick action and thorough follow-up.
  • Flexibility in working hours and openness to taking on various roles as needed.
  • Comfortable working in a fast-paced environment, juggling multiple tasks and projects.
  • A team-oriented mindset, with a passion for innovating systems and processes and a commitment to fostering a top-notch company culture.

💰 Compensation & Benefits:

  • Competitive salary package including bonuses.
  • Opportunities for professional growth and advancement.
  • Be part of a team shaping the future of logistics globally.
  • A dynamic role designed for flexibility and varied responsibilities.
  • Join an international team of motivated professionals.

🎈 Why Join Us?

Airspace is revolutionizing logistics, creating opportunities for challenges and enjoyment along the way. We value innovation, collaboration, and fun, seeking individuals eager to make an impact and grow with us. If you're looking for a significant, fulfilling career move, join us at Airspace and transform work into an adventure you’re excited about every day.

Core Values:

  • We are One Team. We believe we all accomplish more when we are working together.
  • We make an Impact. We are determined to have a positive influence on our environment, our customers, our industry, and our world.
  • We are Passionate. We care deeply about our mission and are not afraid to raise the bar.
  • We are Transparent. We pride ourselves on having open, honest, and sincere communication with our team and customers.
  • We are Innovative. We never settle and are always striving to improve our product, service, and ourselves.

About Airspace:

From life-saving organs to essential machinery components, Airspace is trusted by the world’s largest companies and most critical healthcare organizations to move their most time-sensitive shipments on time, every time. Our proprietary AI-powered platform is the most advanced of its kind- awarded and protected by multiple patents, it provides speed, reliability, and transparency unrivaled in time-critical logistics. We are thinkers, builders, and doers; from building and deploying AI in the world to assembling a world-class operations team, Airspace is on a hypergrowth trajectory while remaining hyper-focused on the needs of our customers and team members.

With offices in the United States in Carlsbad, CA, Dallas, TX, and in Europe in Amsterdam, Frankfurt, Stockholm, and London, we are rapidly scaling into new markets and industries while continuing to innovate and maximize value for our customers. Backed by leading investors including Telstra, HarbourVest, Prologis, Qualcomm, Defy, and others, Airspace has raised $140M to date.

Join our team of 300+ technologists, futurists, and industry veterans as we work as One Team to revolutionize time-critical logistics.

Airspace is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Additionally, Airspace participates in the E-Verify program for all locations.

For this role the acquisition of recruitment agencies is not appreciated, thank you for your understanding.